|SHRAB Minutes April 15, 2005|
Guy Louis Rocha, State Coordinator, called the meeting to order at 3:10pm at the Alexis Park Resorts in Las Vegas.
Board members present: Guy Louis Rocha, Nevada State Library and Archives; Shayne Del Cohen; Peter Michel, UNLV Special Collections; David Millman, Nevada State Museums and Historical Society; Hal Rothman, History Dept. UNLV; James Smith, Deputy Attorney General; Jacque Sundstrand, UNR Special Collections,
Absent: Victoria Ford, The Ford Factor; Sara Jones, Nevada State Library and Archives; Sabrina Mercadante, Archives and Records Administrator for the City of Henderson.
Staff Present: Jeffrey Kintop, Nevada State Library and Archives.
Public Present: Richard Cameron, National Historic Publications and Records Commission (NHPRC); Max Evans, NHPRC
Item #1.- Welcome and introductions
Board members introduced themselves and Guy introduced the visitors from NHPRC. The guests included Max Evans, Executive Director, and Richard Cameron, Director of State Projects.
Item # 4 – Review and approve SHRAB Bylaws.
The board took a short break and reconvened at 4:05 pm.
Item#5 – Subcommittee reports on Review of Goals from Preserving Nevada’s Documentary Heritage, 1997-2005
Goal 1 - Nevada Shall Achieve Best Practices in Record Keeping -Jim Smith reported he and Mr. Kintop would be teaching a class on Public Records and the Open Meeting Law for Lorman Education Services in Reno. He said he felt the constant education on these subjects were very important. He also said that part of this was the educational component, part inter-governmental and part the actual use of records.
Goal 2 - Nevada Shall Achieve Best Practices in Electronic Record Keeping Mr. Rocha reported, with the help of Teri Mark, State Records Manager and Jeff Kintop, Archives Manager, this particular goal will be well addressed, and a lot of things have been done through the Nevada Electronic Records Committee (NERC). He said they would report on this at the June meeting.
Goal 3 – Nevada’s People in Governments will share responsibility to preserve and make our unique documentary heritage available. Jacque Sunstrand reported that due to conflicting schedules, she and Vikki Ford had not been able to get together and therefore she had no report at this time.
Goal 4 – Protecting Nevada’s Documentary Heritage. Mr. Michel reported that he and Mr. Rothman have met several times on this goal. He said that the progress on this goal was the preservation lab at UNLV and the conservation lab at the State Library and Archives in Carson City. He also mentioned that UNLV had a full time preservation librarian, Toby Murray.
Goal 5 – Mobilizing Collective Resources of SHRAB, DCA, and Constituent Organizations. Ms. Del Cohen reported she had been outlining the partnerships through Eberson ?? Electronic Records for re-grants and speaking arrangements such as Archives Week, consistent activity and consistent presence is important. She said she would be in touch with each board member to ask “What partnerships you think we should continue to maintain, cultivate or establish new ones in the next five year period. Mr. Millman reported that part of forming partnerships was getting out phone books or calling networks and saying “I am so and so and this is what SHRAB does and this is what you should be aware of”. He said that this would take a certain below-the-line effort.
Mr. Rocha also mentioned he would like to see the new strategic plan completed by the end of the year and then asked the board members present to provide a draft for the June 1, 2005 meeting.
Item # 6 – Updates on ongoing projects of SHRAB Members
Item # 7 – New Business
Ms. Sundstrand moved to adjourn and Mr. Millman seconded the meeting was adjourned at 5:15pm.
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