Nevada State Library and Archives

Nevada State Archives
(SAM 2038.0)

The Archives Section of the Division of Archives and Records maintains the state's historically valuable records. Records transferred to the Archives are appraised for historical, legal, fiscal or administrative value and either accessioned into the archives or disposed. Records accessioned into the Archives, as opposed to the Records Center, are no longer the records of the agency that transferred them, but are in the legal custody of the Division except by as provided by law. (NRS 378.250, 378.260, 378.320)

If an agency's records retention schedule has identified a records group or series to come to the Archive's, the agency's records officer should:

1. Contact the Archives Division staff for the transfer of records;
2. Provide a typed inventory of the contents of the boxes (by file heading) and number the boxes consecutively;
3. Have boxes delivered at a scheduled time. The division does not have the staff to pick up records from state agencies.
4. Make special arrangements for oversized materials, photographs or volumes;
5. Send a letter of transfer with records, so there is documentation of the transfer to the division.

If an agency does not have a records retention schedule and has records of historical value, Division staff can appraise the records. Unscheduled records or records scheduled for destruction on schedules older than three years, may have historical value. The Division can receive these records under NRS 378.250. Any questions about an agency's records should be directed to the Division of Archives and Records at (775) 684-3310, in Carson City.